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Club Constitution, Policies and Docs

NEW POLICIES

REGISTRATION BOOKLETS

As part of your registration it is required by the Government of Ontario for you (and your Guardian if under 18) to read the age appropriate "Rowan's Law Booklet".  

Once you have completed reviewing the document, you can return to the registration process and 'check' the signature box.

HSC CONSTITUTION AND BY-LAWS

To understand our Club in greater detail, feel free to read our Constitution and By-Laws:

INCIDENT AND CONCUSSION

An Incident Report should be completed after a player is injured on the field and first aid/medical treatment is required.  If a player receives a concussion, the form should be filled out and the player must follow the process outlined in the Concussion Protocol.

Huntsville Soccer Club - Friend Request Policy

The Huntsville Soccer Club grows every year.  Due to the volume of players and an unmanageable number of special requests, we do not accept friend requests. 
Please understand that our primary goal is for all players to have a positive and enjoyable experience playing soccer, and we work very hard to create balanced teams across all divisions.  Note:  that since all teams in an age division play at the same time & place, carpooling will not be an issue.
Factors considered while creating teams:

  • Even distribution of Boys and Girls in mixed divisions
  • Even distribution of Rep players in applicable divisions
  • Even distribution of ages within each division
 
The following special situations will be accommodated: 
  • Coaches will be matched with their children
  • Sponsors will be matched with their children
  • Siblings will be matched together
 

OTHER POLICIES

Huntsville Soccer Club Privacy Policy

Last updated on March 2nd, 2007

The Huntsville Soccer Club is committed to protecting your privacy. You can visit most pages on our site without giving us any information about yourself.  But sometimes we do need information to provide services that you request, and this privacy statement explains data collection and use in those situations. This privacy statement only applies to the Huntsville Soccer Club and its members related to registration, as well as soccer.on.ca. It does not apply to other online or offline sites, products or services. Please read the complete privacy statement.

COLLECTION OF YOUR PERSONAL INFORMATION
We will ask you when we need information that personally identifies you (personal information) or allows us to contact you. Generally, this information is requested when you are registering, before entering a promotion, ordering e-mail communications, joining a limited-access premium site, signing up for an event or training, or when registering for Huntsville Soccer Club programs. Personal information collected by the Huntsville Soccer Club often is limited to e-mail address, or location, but may include other information when needed to provide a service you requested.

For example: If you choose a service or transaction that requires payment, such as Registering for a soccer program, we will request personal information necessary for billing and/or shipping, such as: name, address, telephone number, date of birth.

USE OF YOUR PERSONAL INFORMATION
We use your personal information for the following purposes:

•To ensure our site is relevant to your needs.
•To deliver services, such as communication, events, training or service, that you request or purchase.
•To help us create and publish content most relevant to you.
•To alert you to program changes, special events, updated information and other new services, if you so request.
•To allow you access to limited-entry areas of our site as appropriate.
•To ensure that you are registered in the correct category for play.
•To ensure that you are adequately covered for insurance purposes through the Ontario Soccer Association and the Huronia District Soccer Association.
•To ensure that you are registered through the Ontario Soccer Association and Huronia District Soccer Association.

We may occasionally hire other companies to provide limited services on our behalf including packaging and mailing. We will only provide those companies the information they need to deliver the service, and they are prohibited from using that information for any other purpose.

The Huntsville Soccer Club may disclose your personal information if required to do so by law or in the good-faith belief that such action is necessary to: a) conform to the edicts of the law or comply with legal process served on Huntsville Soccer Club or the site; b) protect and defend the rights or property of The Huntsville Soccer Club and its website(s), c) act in urgent circumstances to protect the personal safety of The Huntsville Soccer Club employees, users of the Huntsville Soccer Club programs or services, or members of the public; d) to ensure that you are registered with the Ontario Soccer Association and the Huronia District Soccer Association.

CONTROL OF YOUR PERSONAL INFORMATION
When you register, or otherwise giving us personal information, The Huntsville Soccer Club will only share your information with the with the governing bodies of the soccer association at the time through their own or third party resources that have been contracted by them (currently it is the Ontario Soccer Association, Huronia District Soccer Association and ITSportsNet). Other information will not be shared with third parties without your permission, other than for the limited exceptions already listed. It will only be used for the purposes stated above.
Registering also allows you to tell us how or whether you want the Huntsville Soccer Club to communicate with you.

ACCESS TO YOU PERSONAL INFORMATION
We will provide you with the means to ensure that your personal information is correct and current.

SECURITY OF YOUR PERSONAL INFORMATION
The Club is committed to protecting the security of your personal information.  We use a variety of security technologies and procedures to help protect your personal information from unauthorized access, use or disclosure.  For example, the personal information you provide is stored in computer servers with limited access that are located in controlled facilities.

CHANGES TO THIS STATEMENT
The Club will occasionally update this privacy statement.

When we do, we will also revise the last updated date at the top of the privacy statement.